FONTAINEBLEAU LAS VEGAS · EXHIBIT PLANNING
Trade Show Booth Planning at Fontainebleau Las Vegas
Confirm the floor, room, and delivery route before the booth is built. Coordinate the structure, packing, and demo equipment around the space your event has assigned.
What Comes First When Planning a Fontainebleau Exhibit?
Get the exact floor and room assignment, then confirm how booth components and equipment will reach it. Fontainebleau has event spaces on several levels, so a generic hotel address leaves important questions unanswered. Review the delivery route, component sizes, installation access, and technical orders together before releasing the booth for production.
Exhibiting Across Fontainebleau’s Event Floors
Fontainebleau’s Royal Ballroom is on Level 6; the Cobalt and Azure Ballrooms are on Level 4. A booth plan should carry the actual room assignment, since a ballroom name, floor, and event zone affect the delivery and setup review.
Circle Exhibit can support exhibit design, fabrication, and project coordination. Compare Las Vegas booth rental options when you are selecting a structure. For a Fontainebleau project, share the assigned room and available access information alongside the booth dimensions.
Check the Room and Delivery Route Before Fabrication
Identify the Final Destination
Put the event name, assigned floor, ballroom or room, and booth number on the project brief. Confirm whether the booking is an exhibit booth, meeting room, or hospitality space; each needs its own setup review.
Trace the Route to That Space
Ask the event or venue contact to confirm the receiving point, service route, elevator access where needed, and delivery slot. Check packed dimensions and handling requirements against that route, including the last doorway into the room.
Size the Components for Handling
Flag long panels, assembled counters, heavy displays, and fragile equipment early. Circle can review modular construction and packing through booth design and engineering, using the verified access information rather than an assumed elevator size.
Name the Handoff Contacts
Record who receives the shipment, moves it to the assigned floor, releases it to the installation crew, and handles empties. Booth assembly and venue material handling are separate tasks that need clear ownership.
Choose a Layout That Fits the Assigned Space
A large ballroom does not establish your booth allowance. Work from the contracted footprint, permitted height, open sides, and usable technical locations. Compare these options only where the event offers the corresponding size.
10x20 Booth
For a demo station with an adjacent discussion point. Review equipment depth, cable access, and the space staff need behind the counter.
20x20 Booth
For separate demo and meeting areas where the contracted space allows them. Larger components still need to be checked against the delivery route.
Bring Power, Network, and Demo Equipment Into One Plan
Before Production
Provide device dimensions, weights, electrical loads, screen inputs, and connection needs. Mark power and data points on the booth plan before counter openings and cable routes are fixed. Identify which orders go through the event or a designated provider.
Before the Shipment Leaves
Label equipment cases by room and setup task. Confirm who brings adapters, control devices, demo files, and spare cables. Review receiving and floor access through pre-show logistics coordination.
Before the First Demo
Agree a test window for screen playback, connectivity, and staff operation. Keep a named contact for the booth, venue services, and the demo team. The plan should show who resolves a structure issue and who resolves a network or AV issue.
The event and venue confirm service access, approvals, and provider requirements. Circle’s booth work and any coordination or installation support are defined in the project scope; booking a room does not place every technical service in that scope.
Events With Fontainebleau Exhibit and Sponsor Spaces
CES Foundry — January 6–8, 2027
CES Foundry returns to Fontainebleau for AI and quantum programming. Confirm your specific showcase or meeting assignment and its technical needs. The Foundry dates differ from the full CES schedule.
Explore CES Exhibit Planning
ICBA LIVE — March 1–4, 2027
ICBA LIVE is scheduled at Fontainebleau, with its Expo on March 1–2. A banking technology display needs a clear demo point and room for short conversations. Use the Expo schedule when arranging booth staffing and setup.
Transform — April 12–14, 2027
Transform brings people and work technology to Fontainebleau. For a sponsor presence in the EXP, define the product story, demo equipment, and follow-up conversation space within the assigned package.
Selected Trade Show Booth Projects
Explore selected Circle Exhibit projects for examples of product displays, demonstrations, and meeting layouts. Each project lists its actual event, location, and booth size.
20x30 · Las Vegas · 2023
WonderFold — ABC Kids Expo 2023
A product display reference with sampling areas, retail shelving, and room for buyer conversations.
10x20 · New Orleans · 2026
InterAction+ — LMA 2026
A compact software demo reference that pairs a visible screen with space for short conversations.
20x30 · Las Vegas · 2026
ANFIELD — CONEXPO-CON/AGG 2026
An industrial display reference for placing product information, discussion points, and visitor access within one footprint.
Fontainebleau Exhibit Planning FAQ
Can Booth Production Begin Before the Room Is Assigned?
Concept work can begin with the available brief. Access-sensitive components, packing sizes, and the final layout need the room and route information. Identify those dependencies before setting a production release date.
Does Proximity to LVCC Mean the Same Freight Instructions Apply?
Can a Fully Assembled Counter Be Delivered to an Upper Floor?
Should a Live Demo Use Guest Wi-Fi?
Who Coordinates the Handoff from Delivery to Installation?
Does a Meeting Room Use the Same Setup as an Expo Booth?
Discuss Your Fontainebleau Exhibit
Send the event, floor and room assignment, booth dimensions, and equipment list. Include the access information you have so we can review the structure, packing, and setup scope together.