Where Conference Sessions Overlap Move-In
The published 2027 Commercial Space Week agenda places conference activity alongside exhibitor move-in at the Orange County Convention Center.
Date | Organizer’s published schedule | Planning implication |
|---|---|---|
Monday, January 11, 2027 | Move-in runs from 9 a.m. to 5 p.m., overlapping the GSA Spaceport Summit. | If the project lead attends GSA, agree who can review completed display elements during their absence. |
Tuesday, January 12, 2027 | Move-in runs from 7 to 10:30 a.m. Space Mobility programming begins at 9 a.m., and the Expo opens at noon. | Arrange checks for when the relevant display elements and reviewer are both available. |
Source: Commercial Space Week 2027 public agenda, checked November 10, 2026. The final column provides planning guidance.
Schedule the walkthrough with your installation and technical teams as part of OCCC move-in planning. Choose a time when the items being checked will be installed and accessible, allowing separate appointments if graphics and presentation equipment will be ready at different times.
Do not assume that the gap before opening permits more installation work. Check the current exhibitor instructions for access and work restrictions.
20x20 Rental Trade Show Booth Concept at SpaceCom and Commercial Space Week Expo 2027, Orlando, FL
What the On-Site Reviewer Can Decide
Give the reviewer the latest approved layout, artwork and presentation files, along with written limits on what they can authorize. If those limits allow it, they can ask the installer to replace an incorrect map with the approved version. New wording or a different layout goes to the person authorized to approve that change.
List contacts for display content, layout changes and equipment faults beside the relevant items in the brief. When a change needs a decision, send the responsible person the reference file, a photo or description of the issue, and the proposed adjustment. One person may cover several roles; make sure the reviewer can reach them while sessions are running.
The exhibitor’s review does not replace structural, electrical or organizer approvals.
An Example Review Sheet for a Spaceport Display
A SpaceCom spaceport booth may combine a facility map, a scale model and a recorded project overview. In the illustrative review sheet below, each item has its own reference and a contact for decisions or problems.
Display item | Check against the approved material | When another person is needed |
|---|---|---|
Facility map | Check the map against the approved artwork, including labels for operating and planned facilities. | Ask the content owner to approve new wording or changes to the information shown. |
Scale model | Compare the model’s position and orientation with the agreed layout, including the view from the discussion area. | Refer proposed changes to the layout or supports to the project and installation leads. |
Recorded project overview | Confirm the file and caption versions, then test playback on the installed equipment. | Refer content edits to the content owner and playback faults to the equipment contact. |
Keep the following with each entry:
The reviewer’s name and review time.
The reference file or drawing revision.
The result, including anything that could not be tested.
The follow-up owner, next action and recheck time.
A note such as “Installed map matches the approved artwork” tells the incoming team more than “Display checked.” If the content was reviewed but playback was not tested, record those as separate results.
20x30 Custom Trade Show Booth Concept at SpaceCom and Commercial Space Week Expo 2027, Orlando, FL
What the Booth Team Needs at Handover
The incoming booth contact needs to know which checks are complete and how unresolved items affect the planned presentation. Assigning an item for follow-up does not confirm that the affected display is ready to use.
Example status note: Model position — change approved; adjustment complete; final check pending.
For this item, name the person who will check the model and the next review time. Keep its status as awaiting review until the result is recorded, and state any resulting limit on the planned presentation. If content is still awaiting approval, ask its owner which approved material can be used at opening.
Frequently Asked Questions
Can the project lead review the booth remotely?
Yes, for items that can be judged from the agreed files, photos or a video call. Keep an on-site representative responsible for checks that depend on the installed setup, such as sightlines or whether a correction was completed.
What if the booth matches the drawing but the display is difficult to use?
Photograph or describe the problem from the visitor’s position, such as a map obscured during a seated discussion. Ask the project and installation leads to review the proposed adjustment.
What if the person authorized to approve a change cannot be reached?
Use the alternate contact agreed before travel. If nobody available has the necessary authority, leave the change unresolved and notify the project and installation leads. Do not treat silence as approval or ask the on-site representative to exceed their assigned authority.
Before leaving the floor, send the final review record to the booth contact who will be there at opening.
